Privacy Policy

Last updated: 20 August 2026

1. Introduction

XIVSN Sports respects your privacy and is committed to handling personal data responsibly, transparently and securely.

This Privacy Policy explains what personal data we collect, why we process it, how long we retain it, with whom it may be shared and what rights you have under the General Data Protection Regulation (“GDPR”) and applicable Czech law.

2. Data controller

The controller responsible for your personal data is:

XIVSN Sports s.r.o., trading as XIVSN Sports
Company registration number / IČO: 298 94 603
Registered office: Příčná 1892/4, Nové Město, 110 00 Praha, Czechia
Registered in: Prague, Czechia

Privacy contact: tasko@xivsnsports.com
Telephone: +420 608 718 206

3. Personal data we may collect

Information you provide directly

When you contact XIVSN Sports by email, telephone, social media or another communication channel, we may receive:

• your name and contact details;
• your organisation, club or professional role;
• the reason for your enquiry;
• information contained in your correspondence;
• football-related professional information you voluntarily provide;
• records of meetings, calls and follow-up communication.

If a professional relationship is established, additional information will be addressed through the relevant agreement and any supplementary privacy information.

Website and technical information

When you visit the website, our hosting or technical providers may process:

• IP address;
• browser and device type;
• operating system;
• visited pages and approximate access time;
• referrer information;
• security, diagnostic and server-log information;
• cookie preferences.

Information from other sources

Where appropriate and lawful, we may receive professional information from publicly available sources, clubs, associations, authorised representatives, partners or other industry contacts.

If information is not obtained directly from you, we will provide the information required by law where applicable.

4. Why we process personal data

We may process personal data for the following purposes:

• responding to enquiries and arranging conversations;
• evaluating a potential professional engagement;
• taking steps requested before entering into an agreement;
• delivering agreed services;
• communicating with players, families, clubs and partners;
• managing professional and business relationships;
• complying with legal, regulatory, safeguarding and football-industry obligations;
• protecting our website, systems, users and legal rights;
• maintaining business records;
• improving website performance and understanding website use;
• sending marketing communication where you have consented or where otherwise permitted by law.

5. Legal bases

Depending on the situation, we rely on one or more of the following legal bases:

• Pre-contractual steps or performance of a contract: where processing is necessary to respond to your request, consider an engagement or provide agreed services.
• Legitimate interests: including operating and protecting our business, communicating with professional contacts, developing relationships and improving our website.
• Legal obligation: where processing is required by applicable law, regulation or a competent authority.
• Consent: where you have freely given consent, including for certain marketing activities or non-essential cookies.

Where processing is based on consent, you may withdraw it at any time. Withdrawal does not affect processing that took place before consent was withdrawn.

6. Minors

XIVSN Sports may work in an industry involving young players. We treat information concerning minors with particular care.

People under 18 should contact us through a parent or legal guardian. We do not knowingly establish a professional relationship with a minor through the website alone.

Where information about a minor is required, it will be processed only with appropriate authority, guardian involvement and safeguards, and in accordance with applicable football regulations and law.

7. Sensitive information

Please do not send medical records, identity documents, financial details or other highly sensitive information by ordinary email unless we have specifically requested it and provided an appropriate method for doing so.

If special-category data is required for a legitimate professional purpose, it will be processed only where an appropriate legal basis and safeguards exist.

8. Sharing personal data

We may share personal data only where necessary with:

• website hosting, IT, email and communication providers;
• professional advisers, including lawyers and accountants;
• clubs, football associations, authorised intermediaries or industry partners where necessary for an agreed or requested purpose;
• public authorities, regulators or courts where required by law;
• service providers acting on our documented instructions;
• a successor organisation in connection with a lawful restructuring, merger or transfer of the business.

We do not sell personal data.

Service providers may use personal data only for the agreed purpose and must protect it appropriately.

9. International transfers

Some technical providers or professional recipients may be located outside the European Economic Area.

Where personal data is transferred internationally, we use an appropriate legal mechanism where required, such as an adequacy decision, Standard Contractual Clauses or another safeguard permitted under the GDPR.

10. Retention

We retain personal data only for as long as reasonably necessary for the relevant purpose:

• general enquiries are normally retained for up to 24 months after the last meaningful communication;
• records connected with an active professional relationship are retained for the duration of that relationship and afterward as required for legal, accounting, regulatory or dispute-management purposes;
• consent records are retained while the relevant processing continues and for a reasonable period afterward;
• technical and security logs are retained according to the operational and security needs of our providers;
• marketing information is retained until consent is withdrawn, an objection is made or the information is no longer required.

We may retain information longer where required by law or necessary to establish, exercise or defend legal claims.

11. Cookies and similar technologies

The website may use essential cookies required for security, functionality and remembering privacy choices.

Analytics, advertising or other non-essential technologies will be used only where an appropriate legal basis exists. Where consent is required, they will not be activated before consent is given.

You can change or withdraw your preferences through [COOKIE SETTINGS LINK].

Before publishing this policy, XIVSN Sports should identify the exact cookies and analytics services used by the website and configure an appropriate cookie banner.

12. Security

We use reasonable technical and organisational measures designed to protect personal data from unauthorised access, disclosure, alteration, loss or destruction.

No internet transmission or storage system can be guaranteed to be completely secure. You should therefore avoid sending unnecessary sensitive information through unsecured channels.

13. Your rights

Subject to the conditions of applicable law, you may have the right to:

• obtain information about how your data is processed;
• request access to your personal data;
• request correction of inaccurate or incomplete data;
• request erasure of your data;
• request restriction of processing;
• object to processing based on legitimate interests;
• object at any time to direct marketing;
• receive certain data in a portable format;
• withdraw consent at any time;
• lodge a complaint with a supervisory authority;
• request human review where a significant decision is made solely by automated means.

XIVSN Sports does not currently use website information to make decisions based solely on automated processing that produce legal or similarly significant effects.

To exercise your rights, email tasko@xivsnsports.com. We may request reasonable information to confirm your identity and will respond within the period required by law.

14. Complaints

Please contact us first if you have concerns about how your personal data is handled.

You also have the right to lodge a complaint with the Czech supervisory authority:

Website: https://uoou.gov.cz
Email: posta@uoou.cz

You may also contact the competent supervisory authority in the EU or EEA country where you live or work.

15. Third-party websites

The XIVSN Sports website may link to external websites and social-media platforms. Their handling of personal data is governed by their own privacy policies. XIVSN Sports is not responsible for their independent privacy practices.

16. Changes to this policy

We may update this policy when our website, services, providers or legal obligations change.

The latest version and its effective date will be published on this page.

17. Contact

For privacy questions or requests, contact:

Email: tasko@xivsnsports.com
Telephone: +420 608 718 206